65 lines
2.8 KiB
Markdown
65 lines
2.8 KiB
Markdown
---
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created: 2026-08-28
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modified: 2026-08-28
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type: plan
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client: sam
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project: web-host-migration
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status: pending
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priority: 2
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tags:
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- migration
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- email
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- ses
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- zoho
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- mxroute
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aliases:
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- phase-2-email
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id: 1848129020-P2
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---
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# Phase 2 — Email (inbound mailboxes + transactional outbound)
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> Part of [[Migration Plan — InMotion to Local + AWS Offsite]].
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> Blocked-by: none (can run parallel to Phase 1). Depends-on decision D3/D5/D6.
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## Goal
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Deliver working email: **real inbound mailboxes** (webmail/IMAP) + **transactional outbound** per site — with deliverability credibility (reputation isolation, SPF/DKIM/DMARC).
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## Decisions (from main plan)
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- **Inbound:** managed provider — **Zoho Mail** (free ≤5 users). Chosen for `audasmedia.com.au` + `where-woof.com` first; more domains later.
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- **Outbound:** **Amazon SES** (~0.10/1000, effectively free at low volume).
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- Both on separate reputation islands (don't send transactional from mailbox provider).
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## DNS dependency (IMPORTANT — 2026-08-28)
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Both domains are authoritative on **InMotion nameservers** (`ns1/ns2.inmotionhosting.com`), so MX/SPF/DKIM/DMARC records must be added there today. User chose to **HOLD OFF on moving DNS to Cloudflare** until InMotion infra is fully retired (defer; avoid outage risk).
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- `audasmedia.com.au` A → `173.231.229.92` (still InMotion VPS)
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- `where-woof.com` A → `144.6.86.11` (static IP, already local)
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- **Not blocked by DNS:** Amazon SES domain verification + outbound config can proceed now (verification tokens/CNAME are added later with records).
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## Sub-steps
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### 2.1 Inbound mailboxes (user + config)
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- [ ] Pick provider (Zoho / MXroute).
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- [ ] Register custom domain mailbox(es) e.g. `hello@where-woof.com` + site addresses.
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- [ ] Set **MX records** on each domain → provider.
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- [ ] Add `TXT` SPF (include provider + SES), `DKIM` (provider + SES), `DMARC`.
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- [ ] Connect responders: Zoho webmail + Thunderbird/Gmail app via IMAP (993)/SMTP (465) if paid IMAP tier.
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### 2.2 Outbound transactional (SES)
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- [ ] Verify sending domains/emails in SES (`samuelrolfe@gmail.com`, site domains).
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- [ ] Configure SPF/DKIM; **exit SES sandbox** (ticket/limit increase).
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- [ ] Optionally use **FLoci** (localhost:4566) to develop/test the SES API integration offline first.
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### 2.3 Site integration (later, with CMS migration project)
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- [ ] Point site forms / password reset / notifications → SES SMTP or API.
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- (CMS code changes are the separate migration project — only wire-up decisions here.)
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### 2.4 Monitor
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- [ ] Check bounces/complaints/deliverability dashboard.
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## Acceptance criteria
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- Can receive into a real mailbox and read via webmail/IMAP.
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- Can send a test transactional email through SES successfully (not sandbox-blocked).
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- DNS passes SPF/DKIM/DMARC checks (use MXToolbox).
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---
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*See [[Migration Plan — InMotion to Local + AWS Offsite]] §6.* |