Project Ops — Prepared Plan (awaiting token refresh + approval)

Status: ASSESSMENT + PREPARATION COMPLETE — NOT BUILT. Blocked on: valid Vikunja API token + Outline API key in ~/.config/environment.d/10-secrets.conf on .27 (Current tokens reject: Vikunja invalid token, Outline unable to decode token — stale/wrong values; AI extraction bug fixed.)

The project (what we're setting up)

Website hosting migration: retire InMotion VPS → local .13 hosting + AWS S3 offsite + email. (Everything already done/planned in Obsidian: migration plan, AWS offsite backup, email PurelyMail+SES, Garage, restore runbook.)

1. Vikunja — Project + tasks (kanban stages)

Project: Website Host Migration (in Vikunja) Stages/buckets: Backlog → In Progress → Blocked/Waiting → Done

Tasks (initial set, matching what's real):

Task	Stage	Notes
1. AWS offsite backup (S3 + Glacier)	Done	nightly sync, monitor page, alerts live
2. Email: audasmedia + where-woof (PurelyMail + SES)	In Progress	DNS done; SES prod access pending
3. Garage v2 upgrade + web UI	Done	buckets visible
4. Backup gap closure (borg coverage + s3 add)	Done	reordered sync, restore runbook
5. audasmedia.com.au infra on .13	Backlog	awaiting specs
6. where-woof.com website build (other AI)	In Progress*	tracked externally
7. SES production access (both domains)	Waiting	AWS approval
8. Decommission InMotion VPS	Backlog	after sites live

2. Outline — Collection + docs (for AI bots)

Collection: Website Host Migration Docs to create (draft):

Overview — what/why (one-pager)
Architecture — target stack, diagrams (Caddy, Docker, Garage, AWS)
AWS Offsite Backup — bucket, lifecycle, sync, restore runbook
Email Setup (PurelyMail + SES) — config, DNS records, handoff
Garage v2 — upgrade + admin UI usage
Decommission InMotion — checklist
Handoffs for AI — SES SMTP creds reference (no secrets: point to local file)

3. Obsidian consolidation (human

Create 000 MIGRATION — OVERVIEW.md in 220 Web Host Migration/: summary status table (what's live/done/pending), links.
Point it (and the flat phase notes) at Outline for AI-facing docs + Vikunja for tasks via links in frontmatter/body.
Keep Obsidian = human narrative + configs; Outline = AI/bot docs; Vikunja = tasks. (Overlap OK: Obsidian links to both.)

Auth needed to build

Valid VIKUNJA_TOKEN + OL_API_KEY on .27 (regenerate in apps, or confirm current location).

Rollout order (after approval + tokens)

Vikunja: create project + buckets + tasks (verifiable)
Outline: create collection + draft docs (verifiable)
Obsidian: write overview + link to both
Report outcomes with ids/urls for your visual check

BUILD LOG — Vikunja + Outline (2026-09-05)

Access resolution

project-ops skill found; secrets file ~/.config/environment.d/10-secrets.conf.
Extraction bug: tokens quoted in file → naive grep dropped/kept quotes → 401s. Fixed: cut -d= -f2- | sed 's/^"//;s/"$//'.
Vikunja intermittent 401: real (user confirmed). Retries needed. Working base: http://vikunja.home.lab/api/v1 (https via Caddy 401s on round-trip; http works).
Outline: works via https://outline.lab.audasmedia.com.au/api; key valid (auth.info → admin user Sam Rolfe).

Vikunja — DONE

Project Website Host Migration (id 6), kanban buckets: 6 Backlog · 9 In Progress · 7 Waiting · 8 Done.
8 tasks created (ids 39–46). done flags: 39/41/42 confirmed done; others open.
⚠️ Bucket (stage) placement via API flaky on v0.24.5 — tasks verified present + done flags; stage drag = 2-min visual if needed.

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