Proposed Archive Structure

Target: .13 /mnt/ubuntu_storage_3TB/archive/

Design Principles

Top-level by category (not by person) — categories are stable, people change
Numbered prefixes — keeps folders in logical order, not alphabetical jumble
Person sub-folders inside 01_family/ where data is personal
Flat enough to navigate — max 3 levels deep
Old code → separate Gitea instance, not loose files
Notes → eventually into Obsidian
Media (music/movies) → .35 for Jellyfin, not in this archive

Proposed Hierarchy

/mnt/ubuntu_storage_3TB/archive/
│
├── 01_family/                         ← Per-person personal files
│   ├── sam/
│   │   ├── documents/                 ← Ideas, projects, footy
│   │   └── music/                     ← Band recordings, piano
│   ├── jo/
│   │   ├── documents/
│   │   └── creative/
│   ├── harry/
│   │   ├── school/                    ← Schoolwork, report cards
│   │   ├── art/                       ← Artwork scans
│   │   └── sport/                     ← Footy photos, team stuff
│   └── finn/
│       ├── school/
│       ├── art/
│       └── sport/
│
├── 02_projects/                       ← Supporting assets only
│   ├── home_design/                   ← House plans, renovations
│   ├── iot_assets/                    ← Schematics, datasheets
│   └── misc/                          ← Non-code project files
│
├── 03_photos/                         ← Already here ✓ — no changes
│   ├── by_date/                       ← 31K sorted photos (1990–2023)
│   ├── by_subject/                    ← Topic-organized albums
│   ├── phone_dumps/                   ← Raw phone exports
│   └── temp_transfer/                 ← 2024 events (unsorted)
│
├── 04_education/                      ← Academic materials
│   ├── sam_uni/                       ← Old uni essays, study
│   └── kids_school/                   ← Shared school resources
│
├── 05_documents/                      ← Reference documents
│   ├── family/                        ← Home ideas, TODO lists
│   ├── legal/                         ← Legal docs
│   ├── financial/                     ← Financial records
│   └── sheet_music/                   ← Sheet music collection
│
├── 06_creative/                       ← Creative works
│   ├── band_recordings/               ← Old band sessions
│   ├── sams_piano/                    ← Piano recordings
│   └── phone_recordings/              ← Phone music recordings
│
├── 07_notes/                          ← Reference notes (temp → Obsidian)
│   ├── websites/
│   ├── iot_configs/
│   └── system_configs/
│
├── 08_transfer/                       ← Staging area for incoming data
│   └── incoming/
│
└── 09_backup/                         ← Backup repos (already exists)
    ├── borg/
    └── restic/

What Goes Where (Not in Archive)

Data	Destination	Why
Music (121G)	`.35` `/mnt/hd/data/music/`	Jellyfin needs it here
MOVIES_TV (341G)	`.35` `/mnt/hd/data/movies/` + `tvseries/`	Already exists there, delete from .13
Old code — websites, IoT, Flash	New Gitea instance	Git repos, not loose files

How the Current Data Maps In

Current Location	New Home	Notes
`ALL_TRANFERS/sam rolfe/` (137G)	`01_family/sam/` + sort	Review contents first
`ALL_TRANFERS/WORK/` (130G)	`→ Gitea repos`	Old websites, htdocs, Flash
`ALL_TRANFERS/DOCUMENTS/` (2.5G)	`05_documents/`
`ALL_TRANFERS/sams_piano_recordings/` (766M)	`06_creative/sams_piano/`
`ALL_TRANFERS/UNI_STUDY/` (167M)	`04_education/sam_uni/`
`ALL_TRANFERS/phone_recordings/` (12M)	`06_creative/phone_recordings/`
`ALL_TRANFERS/Music/` (121G)	`.35` `/mnt/hd/data/music/`	Jellyfin
`ALL_TRANFERS/MOVIES_TV/` (341G)	Already on .35, delete from .13	Jellyfin
`/mnt/storage/` (932G Windows)	❌ Wipe / reformat	No value

Separate Gitea for Old Code

Yes, run a second instance. Best placed on .13 (the dev machine, not the Docker host):

Option	Where	Pros
Docker on .13	`.13` as a new container	Separate from .35's active Gitea
Direct install on .13	`.13` via nix package	Simpler, no Docker overhead

Keeps old archived repos (websites, IoT, Flash, Arduino) completely separate from your active repos on .35.

What Devices to Keep

Drive	Size	After Cleanup	Fate
ubuntu_storage_3TB (ext4)	2.7T	~700G used, 2T free	✅ Archive + backup repo
Data (NTFS)	1.8T	Empty	❌ Reformatted to ext4, use as offline backup or repurpose
Storage (NTFS)	932G	Empty	❌ Reformatted to ext4, use as offline backup or repurpose

Naming Convention

Element	Rule	Example
Top-level folders	`##_name/`	`03_photos/`
Sub-folders	lowercase_with_underscores	`sams_piano/`
Files	lowercase_with_underscores.ext	`project_notes.txt`
Family folders	firstname	`harry/`

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