---
created: 2026-08-28
modified: 2026-08-28
type: log
client: sam
project: web-host-migration
status: active
priority: 1
tags:
  - migration
  - log
aliases:
  - migration-work-log
  - work-log
id: 1848129023-LOG
---
# Migration Work Log

> Central log of what has been **done** across the migration phases.
> Update this as work completes. Each entry: **date · phase · what · evidence**.

## Phase legend
- **P0** Pre-flight · **P1** AWS offsite · **P2** Email · **P3** Local infra · **P4** CMS (separate) · **P5** Decommission

---

## 2026-08-28
| Phase | What was done | Notes/Evidence |
|---|---|---|
| P0 | Verified no AWS CLI / rclone / creds on `.13` (clean slate) | `command -v aws` empty; `rclone` empty on `.13` |
| P0 | Verified existing backup stack on `.13` | Borg 1.4.3 in `backup.nix` (`services.borgbackup.jobs.*`, timers 04:00/05:00/06:00, BORG_RSH wrapper for SSH to `.35`) |
| P0 | Verified `.13` containers | `wherewoof-admin`(:3031), `wherewoof-minio`(:9010), `wherewoof-db`(:5434), Garage(:3900/3902)+portal(:8500) |
| P0 | Confirmed external exposure | static IP port-forward 80/443 → Caddy `.35`; `where-woof.com`→`192.168.20.13:3020` |
| P1 | Decision: AWS-only, S3→Glacier DA, ap-southeast-2 (Sydney), IAM least-privilege | Awaiting AWS account signup to proceed |
| — | Created per-phase plan notes (P0, P1, P2, P3, P5) + this log | Obsidian `220 Web Host Migration/` |

## 2026-08-28 (Phase 1 — build begun)
| Phase | What was done | Evidence |
|---|---|---|
| P0 | **Machine confirmation** — assistant runs on `.27` (sam-4screen-desktop); `.13` reachable via `sam@192.168.20.13` | hostname `sam-4screen-desktop` = `.27` |
| P1 | AWS account ready; IAM user `backup-offsite` created (programmatic, least-priv) | — |
| P1 | **Credentials verified** via AWS STS (`get-caller-identity`) | Account `648879824522`, user `backup-offsite`, region `ap-southeast-2` |
| P1 | Credentials stored local-only (`aws-credentials.local` 0600, .27) + copied to `.13` (`~/.aws-credentials.local.new` 0600). **Not in Obsidian.** | — |
| P1 | Verified `.13` has no aws-cli/rclone; will use one-off `nix-shell awscli2` for imperative steps until `backup.nix` updated | verified |
| P1 | STS key check OK (Account `648879824522`, user `backup-offsite`); created env-helper `~/.aws-offsite-env.sh` on `.13` (0600, sources creds from file, no secrets echoed) | verified |
| P1 | **MFA**: root MFA enabled in console; Ente Auth as authenticator (phone). Ente recovery keyphrase stored in local `aws-credentials.local` (0600), NOT Obsidian | — |
| P1 | **Blocked on** expanded IAM policy attach (bucket-mgmt + object actions scoped to `sam-offsite-backup`) before bucket+lifecycle can be created | awaiting user |
| P1 | **Bucket `sam-offsite-backup` created** (ap-southeast-2, ACLs disabled, all public-access blocked, versioning enabled) — created via console as root; IAM `backup-offsite` kept object-only | created |
| P1 | **Object pipeline verified** on `.13`: PUT/LIST/GET/DELETE probe to `s3://sam-offsite-backup/test/` all succeeded via `backup-offsite` | probe-write, content readback OK |
| P1 | **TODO:** add lifecycle rule (S3→Glacier Flexible@30d→Glacier Deep Archive@90d) — IAM `backup-offsite` lacks lifecycle perm, so rule will be created via console (root) | pending |
| P1 | **Lifecycle rule `archive-to-glacier` created** via console (root): S3 Standard → Glacier Flexible @ **90 days** → Glacier Deep Archive @ **180 days** (current AWS min: 90/180) | user-confirmed in console |
| P1 | **Pipeline chosen: AWS CLI `s3 sync`** (NOT rclone). rclone fought S3 region-discovery (needs `ListAllMyBuckets`/`GetBucketLocation` which least-priv reserved user lacks); AWS CLI works with object-only perms. | validated: full UP/LIST/READBACK/DELETE sync test passed on `sam-offsite-backup` |
| P1 | Cleaned up temp rclone config + test scripts on `.13`; kept `~/.aws-offsite-env.sh` env helper (0600, reads creds from file, no secrets echoed) | — |
| P1 | **Bandwidth probe** on `.13`: ~**3.3 MB/s** upstream to AWS → ~62 h for full ~712 GB seed | measured |
| P1 | Wrote **[[Backup Architecture — Offsite to AWS S3]]** note (source set, tech stack, procedure, cost, status) | obsidian |
| P1 | Refined source set (~712 GB): `photos/by_date`(373G), `photos/phone-only`(.35 Immich, small), `archive/rest`(177G), `borg/.27`(162G). Skips duplicates/transient/regenerable | per Google-photos agent note |
| P1 | **Awaiting user go/no-go** on seed scope + storage-class (Standard vs Deep Archive for cold set) | decision needed |
| P1 | **Seed strategy locked:** COLD (photos + archive/rest) → `DEEP_ARCHIVE`; ACTIVE (.27 borg) → `STANDARD`. APPEND-ONLY, no `--delete` (nothing is ever removed from S3). New Google-photos additions auto-picked-up on re-run. | user choices |
| P1 | **Deep Archive end-to-end probe PASSED** on `.13`: sync with `--storage-class DEEP_ARCHIVE` → `head-object` reported `DEEP_ARCHIVE`; probe cleaned. | verified |
| P1 | Seed script drafted (`offsite-seed.sh`): photos→DA, archive/rest→DA, borg/.27→STANDARD | pending |
| P1 | **Awaiting final go** to launch ~62 h full seed | user decision |
| P1 | **Seed schedule decided (user):** nightly **23:00–05:00 Melbourne local** on `.13` (off-peak, avoids NBN/ABB peak shaping). Resumable/incremental, append-only. | user choice |
| P1 | **NixOS module `offsite.nix` added** (separate file; does NOT touch `backup.nix`): adds `awscli2` to systemPackages, `offsite-sync.service` (Type=exec, RuntimeMaxSec=6h) + `offsite-sync.timer` (daily 23:00). "Fixed" initial Type=oneshot bug (RuntimeMaxSec ignored) -> Type=exec. | flake check passed; rebuilt |
| P1 | **Rebuilt `.13`**: AWS CLI v2.35.11 on PATH; service Type=exec RuntimeMaxSec=6h; timer active (next fire 23:00 tonight). | verified |
| P1 | **First seed scheduled** to auto-start 23:00 tonight. | armed |
| P1 | **BUG CAUGHT + FIXED:** nightly runs had failed silently (env-helper used `awk`, missing in minimal systemd PATH → empty region → `Invalid endpoint s3..amazonaws.com`; zero objects uploaded). Fixed `offsite.nix`: added `path = [ awscli2 bash gawk gnused gnugrep coreutils ]` and switched creds parsing to grep/cut (no awk). | journal: `awk: command not found` → fixed |
| P1 | **REBUILD FAILURES diagnosed:** earlier `nixos-rebuild` runs had not actually switched (no new generations Jun→Jul; latest failed `Permission denied` on profile symlink = ran without sudo). Rebuilt with `sudo` → generation now `system-145-link`. | verified: readlink /nix/var/nix/profiles/system → system-145-link |
| P1 | **REAL RUN TEST PASSED (2026-08-31):** manual start ~45s → service Active, uploading real `.jpg` files; IP out 123.4M; S3 now holds **photos/by_date: 95 objects / 120 MB** (archive/rest + borg/.27 queue behind). Timer still armed for 23:00. | journal + `aws s3 ls` counts |
| P1 | Monitoring page requested: `offsite.lab.audasmedia.com.au` behind Caddy basic-auth → .13 status page. | in progress |
| P1 | **Monitoring page built:** `gen-status.sh` (on .13, `/etc/nixos/gen-status.sh`) gathers S3 object/byte counts per prefix, storage class, service state, timer, disk → self-contained HTML. systemd `offsite-status.service`+timer (every 15 min) + `offsite-web.service` (python http.server :8091). Script validated (shows 95 objects/0.12GB, next timer 23:00). | working |
| P1 | **Caddy block added on .35**: `offsite.lab.audasmedia.com.au` → `import basic-auth` → `reverse_proxy 192.168.20.13:8091`. Validated + reloaded; backup `Caddyfile.bak.20260831-094426`. Wildcard DNS already resolves. | live |
| P1 | **Awaiting rebuild on .13** (sudo nixos-rebuild) to activate offsite-status/offsite-web services. | pending |
| P1 | **Two bugs found + fixed:** (1) port 8091 already used by `langgraph-service` docker (FastAPI `{"detail":"Not Found"}` on URL) → moved web server to **:8095** (updated offsite.nix + Caddy). (2) generator wrote to `$HOME/offsite-status.html` (OUT env unset) → added `environment.OUT=/var/www/offsite/status.html` to offsite-status.service. | verified |
| P1 | **MONITORING PAGE LIVE + VERIFIED:** `https://offsite.lab.audasmedia.com.au` (basic-auth `sam`) → Caddy → .13:8095 → status.html. Local 200, URL returns 401 auth challenge (backend connected, no more 502). Page shows live data: 95 objects/0.12GB, photos 0.0% of 374.98GB, next timer 23:00, service state, disk. | end-to-end verified |
| P1 | **502 root cause found + fixed:** `.13` NixOS firewall allowlist (`allowedTCPPorts`) did NOT include **8095** → Caddy (`.35`) connections to `.13:8095` silently dropped → 502 in browsers despite local 200. Added `8095` to `allowedTCPPorts` in `configuration.nix`, rebuilt, verified `.35→.13:8095` = 200 (2ms), URL = 401 gate, 0 timeouts/502s. | verified |
| P1 | Idea (NO action): DuckDB + Parquet for photo-catalog analytics (dedup/audit across by_date/by_subject/Immich, S3 Inventory query) — noted as future option if library grows. | noted |
| P1 | **60-SECOND TEST OF FIXED SERVICE (2026-08-31 12:26):** before: photos 95/archive 0/borg 0 → after 60s: photos **233** (+138), result=success. Real .jpg uploads confirmed. | before/after counts + journal |
| P1 | **NIGHTLY VERIFIER ADDED:** `offsite-verify.service`+timer (05:15 daily) counts S3 objects, compares to stored last-count, sends **ntfy alert to phone** via Apprise (on .35:8210, topic `offsite-backup`) if no progress or aws error; writes `/var/www/offsite/verify.log` + shown on monitoring page. Alert path tested: Apprise→ntfy delivered. | tested OK; timers armed |
| P1 | **Safety net now:** sync 23:00-05:00 → verify 05:15 (alert if no progress) → monitoring page every 15 min. Silent-failure mode is closed. | armed |

## Pending next action

## PHASE 2 EMAIL — progress log (2026-08-31)
| Item | Status |
|---|---|
| DNS moved to Cloudflare (audasmedia.com.au) | ✅ NS = jo/osmar.ns.cloudflare.com; A/wwww/cpanel/ftp preserved; **wildcard `*.lab` → 144.6.86.11 re-added (was missing after import — caught it, home sites restored)** |
| SES identity `audasmedia.com.au` | ✅ created; 3 DKIM CNAMEs + DMARC added to Cloudflare |
| Email Routing (free inbound → Gmail) | ✅ enabled; MX route1/2/3.mx.cloudflare.net live; catch-all → samuelrolfe@gmail.com; **test delivery confirmed (arrived in All Mail)** |
| SPF | ✅ `v=spf1 ip4:173.231.229.92 include:_spf.mx.cloudflare.net include:amazonses.com ~all` |
| Zoho | ❌ abandoned (SMS OTP never arrives) |
| MXroute | ⏸ deferred (no funds today; Cloudflare Email Routing covers inbound for $0) |
| SES outbound test | ⏳ next: send test email via SES → verify DKIM/SPF pass |
| SES production access | ⏳ later (free, ~hrs) so sites can send to anyone |
| SES MAIL FROM | ✅ set to default (banner cleared; DMARC still passes via DKIM) |

## PHASE 2 EMAIL — STATUS: DONE ✅ (2026-08-31)
- **Inbound:** Cloudflare Email Routing → Gmail. Test confirmed (All Mail). $0.
- **Outbound:** SES identity `audasmedia.com.au` verified; test email delivered; DKIM/SPF pass.
- **DNS:** Cloudflare authoritative; all email records in (MX route1/2/3, DKIM×3, DMARC, SPF).
- **Zoho:** abandoned (SMS OTP never arrives). MXroute deferred (no funds today; Email Routing covers inbound at $0).
- **Remaining (optional/deferred):** SES production access (so sites send to arbitrary addresses — needed when CMS migration wires forms/reset emails); where-woof.com email later.

## Next steps (after email)
1. Request SES production access when ready (free, ~hrs approval).
2. Phase 3 (local infra prep) or the CMS migration project.

## Next steps (email)

## SCOPE NOTE — where-woof.com (2026-08-31)
- **User is building where-woof in another AI session.** Do NOT touch its DNS/email from this project.
- Current state (unchanged): NS = InMotion (ns.inmotionhosting.com / ns2), A → 144.6.86.11 (static IP, local), no email records.
- Revisit later: same Cloudflare + Email Routing + SES pattern as audasmedia.com.au, when user is ready.

## Next steps (post-email)
1. SES console → Send test email (audasmedia.com.au → samuelrolfe@gmail.com); check delivery + DKIM/SPF pass.
2. Request SES production access (free).
3. Then return to Phase 3 (local infra) / CMS migration project.
- **Build:** create bucket `sam-offsite-backup` + lifecycle (S3→Glacier Flexible@30d→Glacier DA@90d), then wire local Borg/rclone→S3 on `.13`, seed, test restore.
- **Security:** enable root MFA; consider rotating access key after seeding (it was pasted in chat).

---

*Linked from [[Migration Plan — InMotion to Local + AWS Offsite]].*